2009-05-26 Select Board Meeting Minutes


Town of Bowdoinham
Minutes of Select Board Meeting
May 26, 2009


Residents in Attendance: Dan Billings, Becky Miller, Wayne Sanford, George Christopher, and Kathy Durgin-Leighton

Non Resident: Kevin Prout, Public Works Director


Item 1: Call the meeting to order – The Chair called the meeting to order at 6:30 pm.

Item 2: Consideration of the minutes from May 21, 2009 meeting – The Board reviewed the minutes of May 21, 2009. Selectperson Dorr moved to approve the minutes, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 3: Comments from the Public – Mr. Christopher read a letter to the Board requesting approval for the transporting over the town’s local roads of approximately 10,000 cubic yards of waste fill from the Harward Bridge Project. Tabled for discussion under item 4.i.

Item 4: New Business

a) Meeting with Becky Miller, Local Health Officer – The Board met with the Town’s new Local Health Officer and reviewed 22 M.R.S. §454-A Powers and Duties of the local health officer.
b) Meeting with Wayne Sanford – candidate for Sludge Study Committee. The Board met with Mr. Sanford regarding his interests in serving on the Sludge Study Committee.
c) Consideration to pay off 2005 Rescue Vehicle loan in the amount of $2,543.16 with Down East Credit Union from the current fiscal year Fire Department Operating Budget – Moved by Selectperson Whittlesey, seconded by Selectperson Dorr. The vote was 3-0 in favor.
d) Consideration to pay off 2006 Shinglemen’s Creek loan in the amount of $62,457.87 with Maine Bank & Trust from the current fiscal year Debt Service Budget ($34,836), Shinglemen’s Reserve Account ($9,431), FEMA ($18,190.87). Moved by Selectperson Whittlesey, seconded by Selectperson Dorr. The vote was 3-0 in favor.
e) Consideration to pay off 2006 Fire Truck loan in the amount of $65,241.32 with Maine Bank & Trust from the Fire Department Reserve Accounts (SARA Fund $1,091; Fire Department Truck Reserve $5,715; Fire Department Rescue $20,000 and Fire Department Capital Project Fund $38,435.32). Moved by Selectperson Whittlesey, seconded by Selectperson Dorr. The vote was 3-0 in favor.
f) Approval of 2009 Annual Town Meeting Warrant – Moved by Selectperson Dorr, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
g) Ratio Declaration and Reimbursement Application for the Homestead Property Tax Exemption as prepared by Jim Phillips, Assessor – Moved by Selectperson Dorr, seconded by Selectperson Whttlesey. The vote was 3-0 in favor.
h) Update on White Road Cleanup – Kevin Prout reported that the cleanup on the demolished dangerous building located at 791 White Road was completed on May 18th. The cleanup took four days to finish: 350,000 pounds of trash was disposed of at a cost of $13,923. The contractor’s price was $8,840 (7 bids were received.) The total cost of the clean up of the property including administrative costs was $26,516.86. The Town will return to District Court to recoup the costs of the cleanup.
i) Harward Bridge Update – The Board discussed the Harward Bridge project and the ramifications of removing more than 37,000 cubic yards or 3500 truck loads of waste fill from the site. The Board has requested from MDOT the right to require a bond from the contractor if large amounts of the fill are transported over a town road. The bond and the amount of the bond will be up to the discretion of the Select Board. The Board discussed its concerns in regard to the number of trucks traveling the roads (state and local) and the impact on neighborhoods and homes. The proposed route of removing the fill is River Road (route 24) and White Road. It was agreed that a preconstruction meeting with the contractor and the Select Board will be scheduled. Areas of concerns include:

a. Dust accumulation
b. Damage to the roads – who is responsible and who will monitor
c. Monitoring of speed of traffic (motorists and trucks)
d. Dates and Hours of operation
e. Property damage from the dust and/or debris
f. Noise
g. Number of trucks on the road during the project
h. Specifications of the contract
i. Safety of pedestrians, animals and horseback riders along White Road and all roads.

j) Consideration to approve the MSAD 75 Warrant and Notice of Elections – The Board reviewed and signed the Warrant and Notice of Elections.

Item 5: Consent Items:

A. Assessing Agent Property Tax Abatement requests for the following:

1. Safford, Cassie L. & Gerald, 697 Post Road – R03-048-D, $36.00 – correct to 1.01 acres Selectperson Dorr moved to approve the abatement, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 6: Consideration of Treasurer’s Warrant #33 – The Board reviewed the warrant. Selectperson Dorr moved to approve Warrant #33, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 7: Announce Future Meetings, Workshops, Events

• June 9 @ 6:30 pm – Select Board Meeting
• June 9 – Election Day – Municipal and School District at Town Hall
• June 10 @ 7:00 pm – Town Meeting at Bowdoinham Community School

Item 8: Adjourn – Chair Ciembroniewicz adjourned the meeting.