2009-10-20 Select Board Meeting Minutes

Public Hearing on November 3, 2009 Special Town Meeting Warrant Article

Shall the Town vote to approve the transfer of up to $133,750 from the Undesignated Fund Balance to the FY2010 budget revenues and appropriate the same to be used as the Town’s share to match a grant of $535,000 in Federal Enhancement Funds distributed through the Maine DOT Quality Community Programs for the engineering and construction of sidewalks?

Residents in Attendance: Jennifer Foley, Brooke Cox, Steve Cox, Bradford Foley, Ben Long, Brad Meads, Doug Tourtelotte, Stewart Burrell, Darrell Whitney, Neal Brown, George Christopher, David Berry, Dan Billings, and Dotty Baker

Chair Whittlesey opened the Public Hearing at 6:30 pm and invited attendees to speak. Selectperson Ciembroniewicz reminded the attendees that the issue was going to be on the November 3rd ballot and that holding the public hearing was an obligation of the Select Board since there would not be an opportunity for debate at the polls. Information on the sidewalk proposal was shared by members of the Biking, Paddling Walking Committee. A general discussion ensued. The Public Hearing was adjourned at 7:40 pm.

Town of Bowdoinham
Select Board Meeting Agenda
October 20, 2009

Item 1: Call the meeting to order – The Chair called the meeting to order at 7:45 pm.
All members were present: Chair Whittlesey, Selectperson Ciembroniewicz, and Selectperson Hobart.

Item 2: Consideration of the minutes from the October 13, 2009 meeting – The Board reviewed the minutes. Selectperson Hobart moved to approve the minutes, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 3: Comments from the Public – Mr. Tourtelotte asked if there had been any improvements to the public works garage. The Town Manager replied that finding a contractor to replace the missing roof panels had been unsuccessful but that the search was continuing. Mr. Burrell asked why there was a motor left uncovered at the Public Works property. The Town Manager replied that she would look into it.

Item 4: New Business -

a) Solid Waste Committee – The Town Manager presented proposals to the Board that outline the tasks and responsibilities of the new Solid Waste Committee. One proposal is from the Town Manager and the other from the Solid Waste Manager. The Town Manager will combine the two for the Board’s final approval. The Town Manager also reported that openings to the committee have been advertised on the website as well as in the upcoming Bowdoinham News. A list of interested persons should be available for the Board’s consideration at their next meeting.

b) Approval of the Election Clerks for the November 3, 2009 election - The Town Clerk offered to the Board a list of election clerks to consider for the November 3, 2009. Selectperson Hobart moved to accept the list of election clerks, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 5: Town Manager’s Report

a) Old Fire Station – The Manager reported that all contents have been removed from the fire station. She reported that Maine Municipal Association’s Legal Department (MMA) recommends that the town seek town meeting approval to demolish the building. However she reported that MMA cites Article B8 in the town meeting warrant: To see if the Town will vote to authorize the Selectpersons and Treasurer, on behalf of the Town to sell or dispose of obsolete Town equipment and material on such terms as they deem proper as possible Board authority. The Board discussed the warrant article and decided that its intent does not cover building demolition. A special town meeting will be scheduled in the new year (possibly January) seeking permission to demolish the building and/or sell the property as the Board deems appropriate.
b) The Town Manager drafted an article for the Bowdoinham News regarding the Tabor II and Excise Tax referendums. The Board reviewed the article. Resident Dan Billings asked to see a copy of the proposed article. Mr. Billings stated that it was his opinion that the article was not neutral and expressed his displeasure at its contents. The Board decided to let the Town Manager work on a bulleted format for inclusion in the Bowdoinham News.
c) The Manager reported that she, along with the Town Planner and Public Works Director, will begin working with representatives from MDOT to begin the Enhanced Project Scoping for Route 24. The first meeting is scheduled for Thursday, October 22nd.
d) The Manger reported that Town Clerk Pam Ross reports that 125 absentee ballots have been sent out.
e) The Manger reported that on Monday, November 16th a cleanup of the 3rd floor of the Coombs Building is planned and that the Without A Trace, a document destruction mobile unit, is scheduled to help shred/dispose of the unwanted documents. The library staff will be helping as well.
f) The Manager reported that the draft audit for FY09 has been received and that final audit should be available to the Board at its next meeting.

Item 6: Consent Items – There were no Consent Items.

Item 7: Consideration of FY10 Treasurer’s Warrant #7 - $451,585.17 (Accounts Payable). The Board reviewed Treasurer’s Warrant #7. Selectperson Hobart moved to approve Treasurer’s Warrant #7, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 8: Selectperson’s Request for Agenda Items for next meeting (November 3, 2009) -

Item 9: Announce Future Meetings, workshops, Events

• October 22 @ 6:30 pm – Finance Advisory Meeting
• October 24 @ 9 am to noon – Rabies Clinic – Town Hall
• October 26 @ 4 pm – 7 pm – Seasonal Flu Clinic – Town Hall
• November 3 @ 6:30 pm – Regular Select Board Meeting

Item 10: Adjourn – The Chair adjourned the meeting at 9:00 pm