06-24-2014 Select Board Meeting Minutes

MINUTES

Town of Bowdoinham

Select Board Meeting

June 24, 2014 at 5:30 p.m.

 

1.         Call the Meeting to Order & Establish a Quorum

 

The meeting was called to order and quorum established by Chair Brian Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, M. Theresa Turgeon and Douglas Tourtelotte were present.  Board member Wendy Cunningham was absent. Staff present included Town Manager William Post. Also present was David Engler.    

           

2.         Amendments to the Agenda – Item 4.J was added

 

3.         Approve Consent Calendar

  1. Meeting Minutes of June 10, 2014

B.   Warrants & Financial Reports:

1.   Treasurer’s Warrant #81 for $40,700.72

            C.  Reports & Communications

                  1.   Fire Department May Incident Report

                  2.   Sen. Susan Collins, re: FEMA Resolution

            D.  Quit Claim Deed(s)

                  1.   Randy W. Tompkins

 

On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to approve the Consent Calendar as presented.

 

4.         Action Items

A.  Act on Agreement for Services with Coastal Humane Society

 

The Manager stated that he researched other alternative animal shelters for the Town to contract with, along with a resident and the animal control officer. However, at this point, he recommends contracting for one year with Coastal Humane Society and he will continue the search for the next contract.

 

On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to approve the Agreement for Services with Coastal Humane Society as presented.

 

B.   Act on Town Office Septic System Bid Award

 

As directed at the last meeting, the Manager asked for and received references from T & H Excavation and Callahan Construction, Inc. Callahan’s references were for projects that did not include a septic system, only roadwork, culvert work and a transfer station expansion (site work). All references were good. References provided by T & H Excavation included work done on septic system projects and were also good.

 

Board member Turgeon stated that she is uncomfortable with the low bidder because of the difficulty getting references, and then not having references for similar projects and also the increase in the bid after the original bid was submitted.

 

Board member Gallant agreed. She stated that if anything went wrong during the project, the local company would be more likely to correct the problem.

 

On motion of Gallant/Turgeon, the Board voted 3 – 0 – 1 (Tourtelotte abstained) to award the Town Office Septic System bid to T & H Excavation in the amount of $22,000.

 

C.  Act on Light-Duty Truck Purchase for Public Works Department

 

The Manager stated that the bid proposal for the light-duty truck were due at noon on Monday, June 23rd and opened at that time. The Town received bids from four dealerships, and all for new trucks. The low bidder was Bodwell Motors for a 2014 Ram 1500 Tradesman at a cost of $24,500. The truck is available for immediate delivery. The Manager and Public Works Foreman inspected the truck and recommend the Town purchase this vehicle to replace the 1997 truck.  

 

On motion of Tourtelotte/Turgeon, the Board voted 4 – 0 to award the light-duty truck bid purchase to Bodwell Motors for $24,500.

 

D.  Act on Appointments to the Planning Board

 

The Manager stated that the terms of Tracy Krueger, William Shippen and Justin Schlawin expire on June 30, 2014 and all three wish to be re-appointed.

 

On motion of Turgeon/Gallant, the Board voted 4 – 0 to appoint Tracy Krueger, William Shippen and Justin Schlawin to the Planning Board for terms that expire on June 30, 2019.

 

E.   Act on Appointments to the Community Development Advisory Committee

 

The Manager stated that the terms of Will Zell and Steven Bunn expire on June 30, 2014 and both wish to be re-appointed.

 

On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to appoint Will Zell and Steven Bunn to the Community Development Advisory Committee for terms ending June 30, 2017.

 

     F.   Act on Appointment to the Biking, Walking, Paddling Group

 

The Manager stated that the term of Brad Foley expires on June 30, 2014 he has been convinced to be re-appointed.

 

On motion of Gallant/Tourtelotte, the Board voted 4 – 0 to appoint Brad Foley to the Biking, Walking, Paddling Group for a term ending June 30, 2017.

           

G.  Act on Appointments to the Advisory Committee on Aging

 

The Manager stated that the terms of Peggy Muir and Martha Cushing expire on June 30, 2014 and both wish to be re-appointed.

 

On motion of Gallant/Tourtelotte, the Board voted 4 – 0 to appoint Peggy Muir and Martha Cushing to the Advisory Committee on Aging for terms ending June 30, 2017.

                                                            

H.  Act on Town Manager’s Appointments for FY15

 

The Manager stated that he appoints many employees to different positions for each fiscal year, with confirmation from the Board. He read his appointments as follows:

 

Deputy Treasurer                                              Janet Smith

Deputy Tax Collector                                       Pamela Ross, Janet Smith

Deputy G.A. Administrator                               Janet Smith

Town Attorney                                     Leah Racin, Esq.

Recreation Director                                          Brandi Lohr

Health Officer                                                   Rebecca Miller

Cemetery Sexton                                              Frank Connors

EMS Director                                                   Ann Davis

Deputy EMA Director                                      David Lewis

            Animal Control Officer                          Cliff Daigle

            Harbor Master                                                 John McMullen

Planning & Development Director                     Nicole Briand

Code Enforcement Officer                                Nicole Briand

Plumbing Inspector                                           Nicole Briand

Deputy Code Enforcement Officer                    Darren Carey

Deputy Plumbing Inspector                               Darren Carey

Solid Waste & Recycling Director                     David Berry

 

 

            On motion of Tourtelotte/Turgeon, the Board voted 4 – 0 to confirm the Town Manager’s appointments for FY2015 as submitted.

 

     I.    Act on Write-off of Delinquent Personal Property Tax

           

            The Manager requested that the Board approve writing off one personal property tax amount originally assessed to William E. Prindall as uncollectible. Mr. Prindall is deceased and the tax was assessed in 2004.

 

            On motion of Gallant/Turgeon, the Board voted 4 – 0 to determine that the Personal Property tax assessed to William E. Prindall for tax year 2004 in the amount of $54.04 is uncollectible and authorize this tax to be written off as such.

 

J.    Review and Act on Tax Club Enrollment Agreement

 

The Manager stated that since the Tax Club Plan was approved at Town Meeting, he has created a Tax Club Enrollment Agreement that provides the guidelines for residents to enroll in the plan. Among other issues, it provides that if two payments are received late without notification from the tax payer, then the tax payer is not eligible to remain in the plan. It also calls for payments to be submitted by the 15th of each month.

 

On motion of Gallant/Tourtelotte, the Board voted 4 – 0 to approve the Tax Club Enrollment Agreement as submitted.

 

5.         Discussion Items

 

A.  Meeting Calendar for Fiscal Year 2015

 

The Manager provided a meeting calendar for the Board’s review and information. He stated that the meeting scheduled for August 12th would be rescheduled to August 5th, as he will be at the Manager’s Institute the week of August 12th. There are other meetings that will need to be re-scheduled as well throughout the year, including the November 11th meeting which is Veterans’ Day.

 

6.         Town Manager’s Report

 

The Manager stated that Scott and Kathy Gallant have been working on the landscaping next to the Town Office parking lot and have removed several large overgrown trees and replaced these with other plantings. He thanked the Gallants for their work.

           

The Manager stated that all of the violations cited by the Bureau of Labor were corrected by the abatement date of June 16, 2014, and he is waiting for a discussion with the Bureau to hopefully have the fines waived.

 

7.         Select Board Member’s Request for Agenda Items for Next Meeting – None

 

8.         Announce Future Select Board Meetings

A.  July 8th – Regular Meeting

B.   July 22nd – Regular Meeting

           

9.         Comments from Select Board Members – None

 

10.       Comments from the Public – None

                       

11.       Adjourn

 

            The meeting adjourned by acclamation at 5:58 p.m.

 

 

                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine   Brian Hobart, Chair

 

 

                                                                                                                                                           

                                                                                                M. Theresa Turgeon, Vice-Chair

 

 

                                                                                                                                                           

                                                                                                Wendy Cunningham

 

 

                                                                                                                                                           

                                                                                                Kathleen Gallant

 

 

                                                                                                                                                           

                                                                                                Douglas Tourtelotte

 

                                                                                   

                                                                                                Respectfully Submitted,

 

 

                                                                                                                                                           

                                                                                                William S. Post, Town Manager