2005-10-20 Water District Trustees Minutes

OCTOBER 20, 2005

Don Oakes, Chairman
Brant Miller, Treasurer
Harvey Freeman, Clerk
Steven Cox, Trustee

Arthur McLean, Superintendent
Gina Flower, Office Manager
Jeff Musich from Wright-Pierce

Craig Douglas from Wright-Pierce

The meeting was brought to order at 7:00 p.m. by Chairman Oakes.

VOTED: On motion of Freeman, seconded by Cox to approve the minutes of September 15,
2005 as written. So voted.

Jeff and Craig were present to discuss the progress of the Tank Project.

Sometime next week the water will be off in Bowdoin for a day at least while the contractor cuts in a tee from the 12” main line on Route to the right-of-way to the new tank. Gina will call the Lamontagne’s regarding the trailer park and Art will deliver notices to the rest of the customers affected as soon as he knows exactly which day the job will be done.

VOTED: On motion of Miller, seconded by Freeman to purchase two new VFD’s for the McIver
Pump Station. The cost for both should not exceed $10,000. With the installation of
these new VFD’s we should see a 25-35% credit from Efficiency Maine.

The contractor should be on site again around November 7th to begin filling the tank. The tank will be filled over 14 days. They will begin chlorinating at 25% capacity. The tank should be completely filled and chlorinated just before Thanksgiving. Once the chlorine dissipates, the tank will be ready for use.

The Trustees discussed the matter of having a plaque installed on the new tank. They agreed that the names of all the current Trustees, plus David Trubee and Timothy Gimpel who were Trustees at the beginning of the project. It was also agreed that Art’s name should be on the plaque. Gina will send a list of the names to Craig.

VOTED: On motion of Miller, seconded by Cox to approve the financial report for the month of
September as written. So voted.

The warrant for the month was reviewed and approved in the amount of $45,478.10.

VOTED: On motion of Miller, seconded by Freeman to set a precedent regarding the standard
for which items should be included as depreciable. It was agreed that anything under
$500 should be listed as a repair item and not depreciable. So voted.

A letter to Northeast Bank was signed by the Chairman giving the Office Manager permission to call the bank to get necessary information on accounts.
The Trustees went over the preliminary budget for 2006. The budget will be discussed in more detail next month.

Superintendent’s Report:

The hydrant in front of the old fire station was replaced.
Art purchased a new locator as per authorization from last meeting.
We have one more new customer on Tegans Way.

Art requested authorization from the Trustees to purchase a set of winter overalls and a pair of steel-toed boots. The Trustees approved the purchase of both items and suggested that Art get them from Pennell’s in Brunswick.

Old Business:

The matter of the easement across the Nutter property has been closed. The easement was signed by the Nutter’s and has been sent off to the lawyer for processing.

Action Items:

Steve attended a Maine Rural Water seminar on Emergency Response Plans.
The matter of a personnel policy for the District was deferred.
The matter of the preparation of a Wellhead Protection Plan by Maine Rural Water Association was deferred.
Steve will do the paperwork necessary for the Efficiency Maine Grant.

New Business:

Steve wanted the other Trustees to know that Bill Geroux was at the Maine Municipal Show that he attended and was very supportive of the District.

It was agreed that the Trustees should have a workshop and invite the fire chiefs and assistant fire chiefs from Bowdoinham and Bowdoin so that they can be kept informed on the changes that may be forthcoming due to the new water tank.

VOTED: On motion of Miller, seconded by Freeman to go into Executive Session at 8:45 to
discuss an employee matter.

VOTED: On motion of Miller, seconded by Freeman to come out of Executive Session at 9:30
p.m. So voted.

It was agreed to hold a workshop meeting prior to the November meeting to make a final decision on the employee matter. The Trustees are waiting until Brant finishes up on the charts that he has been working on.

VOTED: On motion of Miller, seconded by Freeman to adjourn the meeting at 9:35 p.m. So