2005-11-17 Water District Trustees Minutes

BOWDOINHAM WATER DISTRICT
BOARD OF TRUSTEES
NOVEMBER 17, 2005

MEMBERS PRESENT:
Don Oakes, Chairman
Brant Miller, Treasurer
Harvey Freeman, Clerk
Steven Cox, Trustee
Gordon Johnson, Trustee

OTHERS PRESENT:
Arthur McLean, Superintendent
Gina Flower, Office Manager
Craig Douglas, Wright-Pierce

The meeting was brought to order at 7:00 p.m. by Chairman Oakes.

VOTED: On motion of Miller, seconded by Freeman to approve the minutes of the meeting of
October 20, 2005 as written. So voted.

Craig was present to update the Trustees on the Tank project. He noted that the 5 hp motor that was delivered was not useable because it was single phase. They finally found a 3-phase motor that will meet our premium efficiency needs. It is on order with a 3-4 week delivery time. There are no other issues concerning the motors or VFD’s. We will have 150 feet of pumping head with the new motors. A change order will be drafted to give a time extension to mid-January for this part of the job.

The pressure test for the new pipe on Preble Road was done this week. The line on Preble Road was okay, but the new piece of connecting pipe that was run under Route 138 failed the test. The line will be re-connected and tested again tomorrow. If everything tests out okay, the change over on Preble Road will be completed.

Craig stated that he is looking to financially close out the project in December. Deb Johnson from Midcoast Council for Business Development & Planning is still waiting for information from Maine Rural Water regarding the income surveys that were done last year.

The next C.D.B.G. payment should be deposited to the Town Account on December 6th.

Marshall Bartlett on Preble Road lost his water as part of the work being done on Preble Road. Because of the way his line runs into his house, the crew did not realize that his water was not turned back on when the rest of the street was. The problem was fixed the following day and he has water now. Art said that Mr. Bartlett’s water line runs down the road before it connects with the main. It should probably be changed over to connect to the main in front of his house. This work will require new digging and will be scheduled in warmer weather.

Ron Franklin has called several times. He would like to talk with Art regarding the progress of the project. He is interested since the right-of-way is on his property. It was agreed that we should make sure the entrance is gated when everything is done.

Gina noted that we have a 6 month certificate of deposit that matures this weekend and she wanted to know what the Trustees would like done with it. It was agreed that the CD should be changed to a 3-month certificate of deposit so that the funds would be available if necessary. It was also suggested that we should check with the Credit Union to see if there is anything they can do for us regarding a checking account. It would be nice if we could have an interest bearing checking account.

VOTED: On motion of Freeman, seconded by Miller to approve the financial report for October
as written. So voted.

The warrant for the month was reviewed and approved in the amount of $9,447.79. Once check was written from the Project Account for Summit Geoengineering for $365.

VOTED: On motion of Miller, seconded by Freeman to approve the proposed budget for
FY2006 in the amount of $185,790.30. The approved budget takes into account a rate
increase in the amount of 32.7% which will go into force on July 1, 2006. So voted.

Art noted that someone from the Department of Transportation called regarding the time that Route 138 was closed while Natgun was running the lines across the road. Art was told that we are not allowed to close a state road. He was also told that there was not correct signage during the project. Art said that the crew did have a problem with someone stealing some of their signs.

Art mentioned that someone has been parking at the pump station. The Trustees agreed that Art should call the Sheriff’s Office to see if they could check the pump station on a routine basis and possibly put a stop to whoever is parking there. It was suggested that maybe we should get a sign regarding surveillance.

Old Business - None

Action Items:

No change
No change
No change
Steve will file the Efficiency Maine Grant next week. He will run it by Brant before he sends it in.

New Business - None

VOTED: On motion of Miller, seconded by Johnson to go into Executive Session at 8:35 p.m.
to discuss an employee matter.

VOTED: On motion of Miller, seconded by Johnson to come out of Executive Session at
9:11 p.m. So voted.

VOTED: On motion of Freeman, seconded by Miller to raise Art’s salary by 2 ½% retroactive to
July 1, 2005. This would equate to approximately a 5 ½% increase on his total
package using the approved increase in salary and projected increase in medical costs.
So voted.

VOTED: On motion of Miller, seconded by Cox to adjourn the meeting at 9:18 p.m. So voted.