2005-12-15 Water District Trustees Minutes

DECEMBER 15, 2005

Don Oakes, Chairman
Brant Miller, Treasurer
Harvey Freeman, Clerk
Steve Cox, Trustee
Gordon Johnson, Trustee

Arthur McLean, Superintendent
Gina Flower, Office Manager
Jeff Musich, Wright-Pierce

The meeting was brought to order at 7:00 p.m. by Chairman Oakes.

It was agreed that all future meetings will begin at 6:30 p.m. instead of 7:00 p.m.

Art was questioned as to whether he had spoken to anyone from the Sheriff’s Department regarding having them do regular checks at the well and tank sites. He said he had done that and they will see that someone goes by periodically to check things out.

VOTED: On motion of Miller, seconded by Johnson to approve the minutes of the meeting of
November 17, 2005 as written. So voted.

Jeff was present to update the Trustees on the progress of the tank project. Due to the
loan closing tomorrow, there was a construction meeting today to get the updated figures that are due to Natgun. We should have less than $100,000 in the interim financing account at the time of the closing. With the pay requisition that was approved today, the amount remaining in the account will be about $94,000. The amount of the interest due on the interim financing will be taken out of this amount tomorrow when the loan closes.

VOTED: On motion of Freeman, seconded by Johnson to sign Change Order #3 in the amount
of $9,360.75 for VFD upgrades. So voted.

Jeff met with the contractor recently to discuss the project. There is still a change order pending for about $5,800 for modifications required for the water main on Preble Road.

Gina should check with the insurance company regarding coverage for the new tank.

Steve suggested that we consider running the new tank half full for the winter to avoid a sudden surge of high pressure, which could pose problems with the customers that are currently in the low pressure areas.


The matter of replacing the pump in the well was discussed. The pump we have now is a 1.5 hp pump. Don was told that the pump is now running at 1.47 hp, which is so near to capacity that he has authorized the change to a 2 hp pump. This should eliminate the thrusting problem that we have now.

VOTED: On motion of Freeman, seconded by Miller to spend up to $3,500 for a 2 hp pump for
the well. Art should also find out how much a second pump would cost to have on
the shelf for a spare. So voted.

Harvey has checked with the Bowdoinham Federal Credit Union and found out that they are offering a high yield share account with an interest rate of 4%. The account would have to be open for one year and have a minimum of $50,000 in it at all times. There would be a $25 fee if the account went below that. Harvey will get more details on the account and find out if the District could transfer some of our accounts into that one account.

VOTED: On motion of Miller, seconded by Freeman to approve the financial report for
November as written. So voted.

The warrant for the month was reviewed and approved in the amount of $11,002.36. The warrant for the Project Account was also approved. Six checks were written out of this account totaling $193,314.34.

Art reported that there was a leak on Center Street, near Mrs. Littlefield’s house. The repairs have been made, but he will have to repair the lawn in the spring. He will see if Cote can do the repairs instead of Ray Labbe, which should save us some money.

A part of the new 6” pipe on Preble Road had to be repaired in order for the line to pass the pressure test.

A water sample was taken down to the Maine Rural Water show last week. However, we did not win the taste test. South Berwick won this year.

Art noted that the new 8” line in Windy Hollow is finished and is now on line.

We had a complaint from Paul Gustafson that the telephone line to his brother, Karl’s, house on Preble road was taken down when the crew was there working on the water line. Art called Tom at Nelson & Co. to tell him about it and he said he didn’t think the line was taken down by his crew but he would call Verizon and Mr. Gustafson and see that the problem was taken care of. Art did remember that Lucas Tree was in the area at the same time removing limbs for Central Maine Power Company and they were working in the vicinity of Mr. Gustafson’s house. It is possible that the line was taken down by them.

Old Business - None

Action Items:

Emergency Contingency Plan - No change
Personnel Policy for the District - No change
Wellhead Protection Plan - No change
Steve is still working on the Efficiency Maine Grant

New Business - None

VOTED: On motion of Miller, seconded by Freeman to go into Executive Session at 8:45 p.m.
to discuss personal matters. So voted.

VOTED: On motion of Freeman, seconded by Miller to come out of Executive Session at
8:55 p.m. So voted.

VOTED: On motion of Miller, seconded by Johnson to give Art a $500 honorarium to
compensate him for the extra work he has done in connection with the tank project.
So voted.

VOTED: On motion of Cox, seconded by Freeman to adjourn the meeting at 8:57 p.m. So