2007-05-27 Water District Trustees Minutes

BOWDOINHAM WATER DISTRICT
BOARD OF TRUSTEES
MAY 17, 2007

MEMBERS PRESENT:

Don Oakes, Chairman
Brant Miller, Treasurer
Harvey Freeman, Clerk
Stephen Cox, Trustee
Gordon Johnson, Trustee

OTHERS PRESENT:
Arthur McLean, Superintendent
Gina Flower, Office Manager

The meeting was brought to order at 6:34 p.m. by Chairman Oakes.

VOTED: On motion of Johnson, seconded by Freeman to approve the minutes of the meeting
held on April 19, 2007 as written. So voted.

VOTED: On motion of Miller, seconded by Freeman to approve the financial report for the
month of April as written. So voted.

The warrant for the month was reviewed and approved in the amount of $5,573.39.

Gina noted that we received a statement from Downeast Energy regarding the account we have for propane at the well and tank sites. We currently have a credit balance with them in the amount of $817.51. The term for last year’s pre-buy ends on July 7th. They will eventually send us a letter suggesting what we should pay for this year’s pre-buy.

VOTED: On motion of Freeman, seconded by Brant that we sent Downeast whatever they
suggest for the upcoming year’s pre-buy amount for propane. So voted.

We have not heard anything from Maine Municipal or Cross Insurance regarding 2008 insurance quotes.

We have not heard anything from the company that Don wrote to in regards to the installation of a new well for the District.

Art reported that he has completed the leak detection that was done with the assistance of Maine Rural Water Association. They concentrated on where we have had a history of leaks in the system – on Route 24 towards Richmond at the intersection Elliott Lane, on Brown’s Point Road, in the Windy Hollow development, near the airport, in front of the Church on Main Street, and on Preble Road. They also checked areas that have more pressure since the new tank went on line. They did not find anything suspect during the inspection.

Art noted that the hydrant by Preble Road that is currently bagged could be part of our problem. The hydrant is shut off and will be replaced within the next couple of weeks.

The next question concerns the mag meter and whether it should be recalibrated. Art will call Pete Williams to see if he can check the meter.

Art replaced the nozzle on the hydrant on Route 201 in Bowdoin. The cap was cross-threaded after it was used recently.
Art should get the new meters within the next few weeks and will begin the replacement program.

Art spoke with the Airport Association about their meter pit being full of water. They have three options, they could put the meter above ground, put in a permanent pump to keep the pit dry or put in a non-testable backflow preventer. The Trustees don’t care which way they go as long as the problem is solved. Before we contact the Airport Association again, Art will check to see if the device in the pit is testable or not.

Art brought up the matter of the amount that the District has spent for plowing during the last several years. He has done some research and finds that he can get a plow set up on the truck for about $3,800. He feels that the District would save in the long run since he could do all the plowing himself and we would not have to hire outside help. Steve will check on a used plow that Aqua Maine has going out for bid.

The Trustees questioned Art about whether he has put together a work plan for the rest of the year. The Trustees would like to see what he has planned.

Don will work on a personnel policy for the District and will use e-mail for Trustee input.

Gordon noted that on May 24th NEWWA is putting on a seminar on Well Rehabilitation and Maintenance at the Senator Inn in Augusta. The cost is $50 per person. Art and Don would like to go.

Steve noted that after mid-June he would be willing to help Art with some more leak detection. Steve has access to the same equipment that Maine Rural Water used. He would like to do some testing at night. Art should document which areas were tested earlier.

VOTED: On motion of Miller, seconded by Freeman to go into Executive Session at 7:50 p.m.
for personnel matters. So voted.

VOTED: On motion of Miller, seconded by Cox to come out of Executive Session at 8:17 p.m.

VOTED: On motion of Miller, seconded by Johnson to approve the Superintendent’s
Performance evaluation for 2007. So voted.

The Trustees went over a draft of suggested goals for the Superintendent to be discussed next meeting.

VOTED: On motion of Miller, seconded by Johnson to adjourn the meeting at 8:19 p.m. So
Voted.