2008-06-19 Water District Trustee Minutes


MEMBERS PRESENT:                                                          OTHERS PRESENT:
Don Oakes – Chairman                                                            Arthur McLean – Superintendent
Brant Miller – Treasurer                                                            Gina Flower – Office Manager
Harvey Freeman – Clerk
Gordon Johnson – Trustee
            The meeting was brought to order at 6:40 p.m. by Chairman Oakes.
VOTED: On motion of Miller, seconded by Freeman to approve the minutes from the
                 meeting held on May 15, 2008. So voted.
            Harvey feels we should pay off the old Farmers Home loan. The principal balance on the loan is $20,000. It was agreed that we should wait until the end of the year and see how the finances are at that time before we pay off the loan. However, it was also agreed that we should make the payment for 2008 now, instead of waiting until December, that way more of the payment would go towards the principal and less to the interest.
VOTED: On motion of Miller, seconded by Freeman to make the annual payment on the old
                 Farmers Home loan in advance. So voted.
            It was also agreed that we should check on the Maine Municipal Bond Bank loans to see if anything can be done about those loans.
VOTED: On motion of Miller, seconded by Freeman to approve the financial report for the
                 month of May as written. So voted.
            The warrant for the month was reviewed and approved in the amount of $45,225.60.
            The Treasurer reviewed and approved the checking statements for the months of March, April and May.
            Gina noted that she signed and faxed the paperwork for the 2008-2009 propane pre-buy to Downeast Energy. They needed the information returned as soon as possible or the price might have to be changed. We pre-bought 700 gallons of propane at the rate of $2.629 per gallon.
            A resident of the Meadowbrook Trailer Park called to ask about the hardness of the water. She said she has a problem with the smell of clothes coming out of the washer and dryer. Gordon and Art looked at the results of the most recent water testing that was done and both agree that the water is not what would be considered hard water. Art felt that her problem was probably coming from her water heater.
            Gina handed out copies of the proposed personnel policy for the Trustees to review. Don had already made some changes to Chapters 1 and 2. The Trustees will go over the next few chapters and will discuss their thoughts at one of the next few meetings.
            Art is going to start the meter change-outs in Bowdoin shortly. Some of the houses have old pressure booster pumps in them. If he should find any illegal hookups during these change-outs, Art was advised that he should notify the customer and tell them that they have a certain amount of time to make changes or their water will be disconnected. It was agreed that any customer that has an old booster pump and wants the pump removed would have to have the pump removed themselves by a plumber. We will not pay to have the pumps removed; however, we will shut the water off for free so they can make the necessary repairs to their system. If any customer has a problem with this system, they should take the matter up with the Trustees at a regular meeting.
            Harvey had a proposal for some items that should go into a newsletter to the customers. It was suggested that the items be put into the Town newsletter instead, and possibly be divided up into several small articles instead of having everything in one issue.
            Art noted that the service box replacements would need to be put on the back burner for the time being. On upper Main Street, he is going to have to replace one hydrant valve and add two new valves to the service main, which will be fairly expensive and he isn’t sure how much money will be left in the budget after those jobs are done. He plans on doing the valve upgrades this fall, after I295 is opened back up.
            The well has not been cleaned yet. Mr. Haggerty will do the job as soon as he can schedule it. Art noted that the well level is doing fine right now. He is getting 108 gpm from the well and is pumping 9-10 hours per day now as opposed to the 15 hours per day that he was pumping before the service leaks were repaired.
VOTED: On motion of Freeman, seconded by Miller to hire Wheeler Surveying to survey the
                 properties in Bowdoin, identified as Lot 19A and Lot 89. The survey will be as per                   the contract except for the denial of the right-of-way survey. The cost of the survey                              would be $3,200, which would be $2,300 for Lot 89 and $900 for Lot 19A. The                         contract was signed by the Chairman and will be hand-delivered by Harvey. So voted.
VOTED: On motion of Freeman, seconded by Johnson to adjourn the meeting at 8:45 p.m. 
                 So voted.