2008-12-08 Water District Trustee Minutes


MEMBERS PRESENT:                                                           OTHERS PRESENT:
F. Donald Oakes, Chairman                                                     Arthur McLean, Superintendent
Brant Miller, Treasurer                                                  Gina Flower, Office Manager
Harvey Freeman, Clerk
Stephen Cox, Trustee
Gordon Johnson, Trustee
            The meeting was called to order at 6:40 p.m. by Chairman Oakes.
VOTED: On motion of Freeman, seconded by Cox to approve the minutes of the meeting held
                 on November 20, 2008 as written. So voted.
VOTED: On motion of Miller, seconded by Cox to approve the financial report for the month of
                 November as written. So voted.
            The warrant for the month was reviewed and approved in the amount of $10,471.07.
            The matter of the costs associated with plowing was discussed. Art will contact Mr. Cote if he feels that he is plowing too often. However, it was agreed that Art should not have to call him each time it snows to ask him to plow.
            The checking statement for the month of November was reviewed and approved by the Treasurer.
            The form RD 442-2, which submits the 2009 annual budget to Rural Development was reviewed and signed by the Clerk. The form will be forwarded to Rural Development as soon as possible.
            Gina noted that she went on line to enroll for electronically filed monthly federal withholding payments. She should get the required numbers for such filing within the next 15 days.
            Art noted that he has discovered an issue with the software in the PLC at the pump station. When we lose power at the old tank site, even though the generator is running, the station will not run automatically, it has to be run manually. It was Art’s understanding that we had the ability to run off both tank sites, but we are only getting a signal from one tank. Art has spoken with a representative from AEC. He will set up a date to have them come look at the system.
            Art suspects that we have a water leak somewhere between the pump station and the old tank. Art feels that the leak is probably in a service line. A representative from Maine Rural Water Association is coming tomorrow to do some leak detection for us. While they are doing the leak detection they will check the area around Brant’s house to see if one of the old lines there could be leaking.
            Art reported that he repaired two frozen meters this month, one at 69 Main Street and one at 69 Fisher Road.
            The Trustees went over the usage comparison sheet. It was noted that we have pumped 5.3 million gallons less this year than last year. Our leak detection and remedy initiatives are working well.
            The matter of the Water Utilities Stimulus package that is being proposed by the government was discussed. Any project proposed for the stimulus package should be ready for groundbreaking within 120 days. This would be a problem for the District, since we don’t have any projects ready to go.  It was agreed that we could not do anything that might increase our rates even if we could get a 0% interest loan. So far it appears that there will not be any grant money attached to this package.
VOTED: On motion of Cox, seconded by Freeman to go into Executive Session at 7:25 p.m. So
VOTED: On motion of Freeman, seconded by Miller to come out of Executive Session at 8:31 p.m.
                 So voted.
VOTED: On motion of Miller, seconded by Freeman that the District should join Maine State
                 Retirement System as of January 1, 2009. It was agreed to authorize the Chairman,
                 F. D. Oakes, Jr., to sign any paperwork necessary to facilitate the entry into the System.
                 So voted.
VOTED: On motion of Cox, seconded by Miller, that Don should prepare a spreadsheet for Art
                 giving him two choices for next year’s salary package. The first option would be a
                 4.5% raise with insurance to stay with the POS-A option and no Maine State Retirement.
                 The second option would be a 6% raise, change his insurance package to POS-C, and
                 include entry into the Maine State Retirement System with the COLA benefit. It will be
                 up to Art to choose which option he wants. So voted.
VOTED: On motion of Johnson, seconded by Miller to submit up to three projects for the
                 upcoming Stimulus plans that have to be in by January 9th. The options would probably
                 be a redundant well, the Carras Field loop, and the new SCADA system. 
VOTED: On motion of Miller, seconded by Johnson to adjourn at 8:50 p.m. So voted.