2009-01-15 Water District Trustee Minutes


MEMBERS PRESENT:                                                           OTHERS PRESENT:
Don Oakes – Chairman                                                            Arthur McLean – Superintendent
Brant Miller – Treasurer                                                            Gina Flower – Office Manager
Harvey Freeman – Clerk
Stephen Cox – Trustee
Gordon Johnson – Trustee
            The meeting was brought to order at 6:52 p.m. by Chairman Oakes.
VOTED: On motion of Miller, seconded by Cox to approve the minutes from the meeting held
                 on December 18, 2008 as written. So voted.
            Harvey noted that he has spoken with the McIver’s regarding the location of the District’s boundary lines. The McIver’s had contacted the Board about placing a trailer near our well site and it appears that where they wanted to put the trailer would have been on District property. They will have to find another location for the trailer.
            Steve reported that he has submitted the 2009 Supplemental DWSRF Project Application in anticipation of the stimulus funds that the state may be getting this spring. The due date for the application was Friday, January 9th. Steve spoke with Andy Begin regarding the District’s chances for getting any funds for the redundant well and SCADA upgrade. Mr. Begin said we probably would not qualify as a disadvantaged district but we might qualify for principal forgiveness on the necessary funds. Steve has had discussions with two engineering firms regarding the environmental work that would need to be done on the project. We should hear from the State in about a month.
VOTED: On motion of Miller, seconded by Johnson to approve the financial report for the
                 Month of December as written. So voted.
            The warrant for the month was reviewed and approved in the amount of $5,206.89.     
            The checking statement for the month of December was reviewed and approved by the Treasurer.
VOTED: On motion of Miller, seconded by Freeman to send a letter to Maine State Retirement
                 System requesting that they start the necessary paperwork to have the District set up
                 with a Social Security Section 218 Agreement. This would mean that Art could draw
                 retirement from both Social Security and Maine State Retirement System. So voted.
            The matter of having the water storage tanks inspected this year was discussed. It was agreed that the project could be put off for another year. We have had several calls from Underwater Solutions regarding the matter. The seem quite interested in doing the job. Art will talk to them and let them know that we won’t be needing their services this year.
            Art noted that a leak was discovered in the trailer park in Bowdoin. The problem was in one of the trailers so the usage went through the meter and therefore was reflected in the water bill that they received earlier this month.
            There was a fire earlier this month in the downtown industrial building in Bowdoinham. One of the sprinkler heads in the building let go during the fire and they could not shut the water off in the building so we had to shut the water off at the street. Art calculates that about 50,000 gallons of water was lost due to the problem.
            The matter of whether or not the District charges for sprinkler systems was discussed. Gina noted that we do not charge for sprinklers. There is nothing in the District’s rate schedule that would even apply to sprinkler charges. It was suggested that we include a charge for this service when we apply for the next rate increase.
            Art spoke with Fred Goguen at AEC Engineering. Mr. Goguen agreed that there is a problem at the station with the capability to operate the automated pump controls off either tank site. The pump station is running solely from the old tanks on Preble Road and does not recognize the new tank at all. Fred will figure out the problem and get back to Art about getting the problem solved.
            Art plans on attending the Maine Water Utilities meeting in February. There are also two seminars coming up that Art would like to attend. One is being put on by E. J. Prescott at a cost of $50 and one is being offered through Maine rural Water Association at a cost of $45. The Trustees approved Art attending the February meeting and both seminars. It was also agreed that as long as there is enough money in the budget that Don should attend the seminars as well.
            Art noted that there are probably still some small leaks in the system since there is still a sizeable difference between the amount of water pumped each quarter and the amount that is sold.
            Gordon noted that the 1st session of the Legislature has started. There have been some discussions regarding Poland Spring Water company and the Kennebunk/Kennebunkport/Wells contract with Poland Spring. There has been some backlash on the matter of the contract. There has been discussion on LD55 which says that one cannot sell water for profit outside of its territory or for commercial purposes.  This could have negative and unintended consequences for water districts.
            The matter of an Asset Management Plan for the District was discussed. Steve will be working on this during the next few months.
VOTED: On motion of Miller, seconded by Freeman to go into Executive Session at 8:06 p.m.
                 to discuss employee matters. So voted.
VOTED: On motion of Miller, seconded by Freeman to come out of Executive Session at
                 8:16 p.m. So voted.
VOTED: On motion of Miller, seconded by Cox to adjourn the meeting. So voted.