2009-07-16 Water District Trustee Minutes

BOWDOINHAM WATER DISTRICT BOARD OF TRUSTEES JULY 16, 2009

MEMBERS PRESENT: OTHERS PRESENT:

Don Oakes - Chairman Arthur McLean – Superintendent
Brant Miller – Treasurer Gina Flower – Office Manager
Harvey Freeman – Clerk
Steve Cox – Trustee
Gordon Johnson – Trustee

The meeting was called to order at 6:45 p.m. by Chairman Oakes.

VOTED: On motion of Freeman, seconded by Cox to approve the minutes of June 18, 2009
after review and several changes. So voted.

The status of the Redundant Well Project was discussed. The crew from Boart Longyear drilled the well. The screen was ordered based on the boring materials that were recovered during drilling. The screen should be here in second to last week of July. Boart Longyear will mobilize again at that time to install the screen and develop the well. We will need to have someone come in and cut down some trees on the bank and lower the bank by a few feet. This will require the rental of an excavator. We will stockpile the fill and use it if possible to slope the land away from the pitless. The earth moving possibilities for this project are Doug Tourtelotte, Bing Tribbet or Cote Construction. The last time we needed something done Cote was much less expensive than either of the other two.

VOTED: On motion of Cox, seconded by Johnson to get a quote from Cote Construction and
Proceed with the project after a consensus from the Board via e-mail. So voted.

Steve will make some calls to discuss what might be needed for the SCADA system and controls.

Pay Requisition #1 on the project was reviewed and signed along with the ARRA Buy American Sheets. These forms, along with copies of any outstanding bills need to go to Denise Douin at Human Services, and after her review they will go on to MMBB for distribution of funds.

It was suggested that we should request payroll certifications from all contractors and subs on this project since all wages need to comply with the Bacon-Davis wage requirements.

VOTED: On motion of Freeman, seconded by Cox to close out the 6 mo. Certificate of Deposit
At Savings Bank of Maine when it comes due the first of August and use the funds to
Pay off the old Rural Development Loan. Total payoff should be under $17,000. So
Voted.

Brant arrived at 7:55 p.m.

VOTED: On motion of Miller, seconded by Johnson to approve the financial report for the
Month of June as written. So voted.

The warrant for the month was reviewed and approved in the amount of $8,899.16

The checking statement for the month of June was reviewed and signed by the Treasurer.

Brant recently obtained some old history of the original water company dating back to 1887. He will try to make copies of the material he has for each of the Trustees next month.

The Federal and State quarterly reports were reviewed and signed by the Chairman.

The Trustees went over the District water usage sheet that Gina provided. We are still pumping less that we did a year ago, but the total pumped is still higher than what is being sold.

Arthur reported that he read the meters the end of June using the new metering System that was recently purchased by Richmond. The new system did cut the time taken to read the meters down considerably. It was noted that if Richmond is going to bill Bowdoinham for the time the equipment is being used by Bowdoinham, then the Trustees would like to see a copy of the agreement before the next billing cycle begins.

The Preble Road water tanks were inspected by Extech the end of June. A rover was sent in to do the inspection. We have not gotten the results or a video back from Extech yet. However, Arthur did report that both tanks were found to be in very good condition. After the inspection a water sample was sent to Wright-Pierce to test for coliform. The test came back absent for coliform.

Arthur called Central Maine Power Co. about taking down a tree that hangs over one of the Preble Road tanks. The power company seemed agreeable about doing the job, but it has not been done yet. Arthur agreed to follow-up on the call.

VOTED: On motion of Freeman, seconded by Miller to adjourn the meeting at 8:30 p.m. So
Voted.