2009-10-15 Water District Trustee Minutes



Don Oakes – Chairman
Brant Miller – Treasurer Regina Flower – Office Manager
Harvey Freeman – Clerk
Stephen Cox – Trustee
Gordon Johnson – Trustee

The meeting was brought to order at 6:40 p.m. by Chairman Oakes.

VOTED: On motion of Miller, seconded by Freeman to approve the minutes from the meeting
held on September 24, 2009. Johnson abstained from the vote since he was not present
at last month’s meeting.

The Redundant Well project was discussed. Contract #3 for the pump and electrical work was signed. Goodwin Well & Water, Inc. was the low bidder and was awarded the contract. They will be mobilizing on October 29th. They will probably do the well in Richmond first and then come to Bowdoinham. After the pump is installed Art will begin the pipe work. It appears that when everything is finished we will come in with a total of almost exactly what we requested from the state. However, that won’t leave anything for the SCADA work. There will be a status meeting on November 16th at 9 a.m. at the Richmond Treatment Plant. December 13th is the end date of the project since it was a 60-day contract.

The matter of Wellhead Protection was discussed. It was noted that there could be grant funds out there that could be used for screening or fencing. But we would need a finished Wellhead Protection Ordinance in order to qualify. Gordon noted that the Land Use Committee in Bowdoin is working on a Comprehensive Plan. Perhaps there is a way of overlaying what the Town is doing and what the District needs. Gordon will attend one of their meetings and perhaps some of the other Trustees would like to join him. Gordon will circulate the dates of the upcoming meetings.

VOTED: On motion of Freeman, seconded by Miller to approve the financial report for the month
of September as written. So voted.

The matter of whether or not we should transfer some of our funds from Savings Bank of Maine to some other bank was discussed. Harvey will do some checking on other banks in the area.

The warrant for the month was reviewed and approved in the amount of $31,503.38.

In response to a question posed by Harvey, we received a letter from Rural Development regarding early payments on loans or monthly payments. Harvey will go over the letter and get back to the board at a later date.

Since we have made the final payment on the loan, we received the original 1973 Water Bond paperwork back from Rural Development.

Gina noted that it appears that recently enacted legislation gives eligible consumer-owned water utilities the authority to adopt limited rate increases without PUC approval. Of course, there would still be certain steps that would need to be taken that would involve the PUC, but it should be less costly if the rate increase is done without the formal PUC approval as is now the case.

Gina noted that one of the water lien notices that she sent out went to John Mitchell for his property on Elliot Lane. He called and said that the house was foreclosed on and that he didn’t own it any longer. Gina will check with the Town Office to see who they have listed as the owner of record.

The trailer park in Bowdoin had their second really high bill in the last 6 months this quarter. Apparently they have been having a problem with leaks lately. Art would like to install a new meter at the park as the current meter has been in service for quite awhile. Since it is a 2-inch meter, the cost to do so would be about $800.

VOTED: On motion of Freeman, seconded by Miller to approve the installation of the new meter at
The Mountain View Trailer Park in Bowdoin for a cost not to exceed $800. So voted.

Gordon will follow-up on the property tax bills that we received from the Town of Bowdoin.

Harvey will work on at least the first 3 chapters of the proposed Personnel Policy for the Board to discuss next month.

The matter of whether or not Bowdoinham Water District should become a member of Merrymeeting Bay Business Association was discussed. The association pertains to businesses, growth, etc. for the Richmond/Bowdoin/Bowdoinham area. The fees would be $35 per year for a non-profit association. Brant would be willing to be the contact person if we joined.

VOTED: On motion of Freeman, seconded by Miller to join the Merrymeeting Bay Business
Association. So voted.

It was requested that Gina would make up some business cards for the Trustees, using the office phone number and address.

The matter of when to invite Allen Frizzle to one of the meetings was discussed. It was suggested that when he comes we should also extend an invitation to some of the Town officials from Bowdoin and Bowdoinham.

Don requested that the District reimburse him for any classes he needs to attend to get the points he needs to keep his license. The Board approved his reimbursement.

VOTED: On motion of Freeman, seconded by Miller to adjourn the meeting at 8 p.m. So voted.